Guidelines for preparing your electronic publication

As we have adopted the same standards for electronic publication as APAC, EPAC, PAC and many more conferences, the authors are advised to use the standard formatting templates for WORD or the appropriate style files for LaTeX.
These templates and style files can be downloaded from the Joint Accelerator Conference Website (JACoW). Please click on the links in the following listing to get all necessary information about preparing your paper for the FLS2006 workshop:

• Templates and style files
• Sample postscript file (contains detailed information about the paper layout)
• Hints for authors using WORD
• Hints for authors using LaTeX
• Preparing illustrations and graphics

General Assumptions

• A paper can only be uploaded if an abstract was submitted before April 24th, 2006.

• The Workshop Proceedings will be published at the JACoW Website. The proceedings will be made available on the Web after the conference as soon as possible. Each author will be informed.

Paper Preparation

The length of a paper for an invited plenary talk is NOT limited. All other contributions like working group summaries or poster contributions are limited to 3 pages.

Authors must submit:

• the source file (LaTeX or WORD)
• all corresponding graphic files (*.eps, *.jpg etc.)
• a postscript file of the final version
• a hardcopy of the final version should be handed in at the secretariat during the workshop

All registered authors will be provided with a personal paper identifier (Paper-ID) for each contribution. This paper number must be part of the papers name, like the following example for a contribution to Working Group 1 (WORD document): Paper-ID = WG101

Before uploading the contribution please create a postscript file of the paper which conforms to the guidelines mentioned above. Check the size of the postscript file - an average size should be about 200 to 800 kBytes. Much bigger files often cause problems during the editing process.

We have prepared a list of most common problems. Please read the hints to avoid any inconvenience with your paper.

Electronic Paper Submission

Once the files are prepared for submission, please login to your FLS2006 account and click on the "Manage Abstracts" button. A table will occur showing all submitted abstracts. Click on the "File Upload" button to submit your contribution.

Paper uploading will be possible after May 1st until the end of the workshop (May 19th, 2006).

We would much prefer to have your manuscript before the workshop starts, so that we can contact authors in case of trouble during the workshop.

Oral Presentation

Important detailed information can be found here; please take the time to read the instructions carefully.

What happens after the paper has been submitted?

There will be NO paper status board. Authors should check their paper status online. All Paper-IDs will be marked with green, yellow or red dots. Please log in to your workshop account to check your paper status.

• A green dot means that a paper has been accepted.

• A yellow dot means the author should contact the secretariat to proof-read his paper, because changes or corrections have been made on the original WORD or LaTeX file.
• A red dot means a problem occured. In that case the author should contact the secretariat immediately to see one of the editors. Maybe a file is missing or is corrupt and the paper cannot be processed.

In case you have questions and comments concerning the paper upload procedure please send an email to Michaela Marx.

Last update: April 28th, 2006, Author: Michaela Marx